Everything a growing team needs to run on time.
PunchGrid covers the full loop: track time, review and approve it, apply rates, and turn it into the reports your clients and finance team actually need.
Time Tracking
- • One-click clock in/out with running timer, visible from any device
- • Clockify-style start/stop timer with project, task, client, billable toggle and tags
- • Manual time entry with configurable requirements (project, task, description)
- • Server-side timer state — survives refreshes, browser closes, and device switches
Timesheets & Approvals
- • Weekly timesheets with daily breakdown and running total
- • Submit, approve, reject-with-comments, and automatic locking after approval
- • Central approvals dashboard for timesheets and time off, with bulk actions
- • Configurable self-approval policy for solo operators
Rates & Financials
- • Effective-dated cost and billable rates — historical reports never shift when rates change
- • Rate precedence: organization default → employee → client → project → employee+project
- • Automatic labor cost, billable revenue, gross margin and margin % on every entry
- • Configurable overtime threshold and multiplier — no hard-coded legal assumptions
Clients & Projects
- • Client records with billing address, default rate, and rollup reporting
- • Projects with budgets (hours or amount), billing method, and budget consumption alerts
- • Tasks under projects for granular time allocation
- • Project member assignment with per-person bill rate overrides
Workforce Management
- • Departments, managers, employees, contractors and viewers
- • Secure email invitations with expiry, resend and revoke
- • Time off policies, balances and requests with manager approval
- • Weekly schedules compared against actual worked hours
Analytics & Reporting
- • Dashboard with hours, cost, revenue and who's currently clocked in
- • Eleven report types: summary, detailed, employee, project, client, task, attendance, timesheet, labor cost, revenue and profitability
- • Export to CSV, Excel and branded PDF
- • Scheduled reports emailed automatically — daily, weekly, biweekly or monthly
Security & Administration
- • Multi-tenant isolation enforced on every server-side request, not just the UI
- • Role-based access control across seven roles, from super admin to viewer
- • Immutable audit log of every sensitive action
- • Account lockout, rate limiting, and secure session management
Built for real teams
- • Timezone-correct scheduling — DST and cross-timezone teams handled correctly
- • Notifications for approvals, missing timesheets, budget thresholds and PTO
- • Global search across employees, clients, projects and tasks
- • Responsive on desktop, tablet and mobile, with an especially fast mobile clock in/out